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How to Obtain Copies of Probate Documents in Palm Beach County, Florida

Access Palm Beach County Probate Records Online

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A common question that I'm asked as an estate planning attorney is how to obtain a copy of a deceased person's last will and testament or other probate court filings. Because probate records are public court records that anyone can read, if a will has been filed for probate then you should be able to obtain a copy of it. And with modern technology comes the ability to locate information about a deceased person's estate online, and in most cases for absolutely free. But while you may not be able to view copies of the actual will and other documents that have been filed with the probate court for free (many courts have started charging for the ability to view documents), at the very least you will be able to see a list of the documents that have been filed, who has been named as the executor of the estate, which attorney the executor has hired, and the name of the judge presiding over the case. Some courts even list the names of all of the beneficiaries of the estate. This will then give you the ability to request copies of the will and any other documents you are interested in viewing from the probate clerk's office, or you can try contacting the executor or the executor's attorney for additional information.

How to Find Out Where a Probate Estate Has Been Filed

One side note - how do you determine the appropriate probate court where an estate is being, or has been, probated? An estate is probated in the county where the deceased person lived at the time of his or her death, or, in some cases, the county where the deceased person owned real estate. Use the following website to locate the correct name of the county by plugging in the name of the city where the deceased person lived or owned real estate: City - County Search.

How to Request Copies of Probate Court Documents

Once you have located the appropriate county, an online search can be done for that county's probate court or probate court dockets. This can be tricky because in some states the probate court is not actually called the probate court, it could be referred to as the "circuit court," "surrogate's court," "orphan's court," or any other number of courts. But be persistent - since probate occurs in each and every county across the country, chances are you will be able to locate the appropriate court's online information.

Once you have located the appropriate county, usually the steps involved in obtaining a copy of a will or other probate document directly from the probate court will include the following:

  1. Appearing in person and asking for a copy of the will or other probate document, or making a written request by fax or mail if applying in person is not feasible.
  2. Paying a copying fee for the number of pages that the will or other probate document contains. These fees usually range from $1.00 to a few dollars per page.
  3. Providing a self-addressed, stamped envelope for mailing the copies if the request is not made in person.

How to View the Online Probate Dockets for Estates Probated in Palm Beach County, Florida

If the estate you are interested in is being probate in the Palm Beach County Circuit Court located in West Palm Beach, Florida, then follow the links and instructions provided below to view the Palm Beach County probate court dockets online:

  1. Click on the following link to access the Palm Beach County, Florida Circuit Court probate website - My Civil Records Civil Courts Secure Access.
  2. Click on Search by person name, business name or case_type.
  3. Type in the decedent's first name and last name in the spaces provided.
  4. Once you locate the link to your probate case, click on it and you will see the following: attorney for the personal representative; judge presiding over the case; personal representative; and docket entries.

Once you locate the documents you want to have copied, you can click on the link to the Hours, Locations and Directions for the clerk's office and visit the office in person or give them a call to determine the procedure for obtaining the copies and the costs involved.

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